Units & Beds

Units

Creating a unit

1. Navigate to a property’s detail page
2. Click Add Unit
3. Fill in:
   • Unit number: must be unique within the property
   • Unit type: studio, one-bedroom, shared room, etc.
   • Bathrooms: number of bathrooms
   • Rent amount: monthly rent (not required for shared rooms)
   • Security deposit: optional
4. Optionally set:
   • Square feet
   • Gender preference: male, female, or mixed
   • Available date: when the unit becomes available (leave blank for immediately)
   • Active: whether the unit appears in listings

Unit types

Residential types: studio, one-bedroom through four-bedroom, suite, room, shared room

Commercial types: commercial, office, retail, warehouse

Only residential units appear on the public availability grid.

Shared rooms

Shared room units don’t have their own rent amount — each bed has its own pricing. When you create a shared room unit:

1. Set the unit type to Shared Room (only available on student housing properties)
2. Save the unit
3. Add individual beds with their own rent amounts

Beds

Beds only exist within shared room units.

Creating a bed

1. Navigate to a shared room unit’s detail page
2. Click Add Bed
3. Fill in:
   • Bed number: identifier within the room (e.g. “A”, “B”, “1”)
   • Rent amount: monthly rent for this bed
   • Security deposit: optional
   • Bed size: twin, full, queen, or king
   • Gender preference: male, female, or mixed
4. Save

Occupancy status

Each bed tracks its own occupancy:

Status	Meaning
Vacant	Available for leasing
Occupied	Currently leased to a tenant
Reserved	Held for an incoming tenant
Maintenance	Temporarily unavailable

External move-out date

For occupied beds, you can set an external move-out date. This is the date the current tenant is expected to vacate. When this date is before the configured upcoming term start date, the bed appears as “Opening” on the public availability grid with the actual move-out date displayed.

This is useful when you know a tenant is leaving but the formal move-out hasn’t been processed through the system yet.

Availability logic

PropStack determines public-facing availability as follows:

For regular units (non-shared)

• Available Now: no active tenancy + available date has passed (or not set)
• Opening: has active tenancy + scheduled move-out date or lease end date is before the term start
• Hidden: occupied with no upcoming move-out

For beds in shared rooms

• Available Now: occupancy status is vacant + available date has passed (or not set)
• Opening: occupancy status is occupied + external move-out date is before the term start
• Hidden: occupied with no external move-out date